Assistance to Firefighter Grant Program (AFGP)

Specific Information for 2004

Sample response for the 2004 10 E-mail questions.

I am the Program Support Assistant from the DHS' Emergency Preparedness and
Response Directorate's Grant Office/Federal Emergency Management Agency
(FEMA) Grants Office, assigned to review your FY 2004 Assistance to
Firefighters Grant Application.  This is not a notification of award; it is
only a preliminary discussion of your application.  A panel of your peers
favorably reviewed your application and I have a few matters to
discuss/verify with you prior to further processing your application.  

1.  If you are selected for a grant award, would you accept?

2a) If you are selected for a grant award, can your department meet the
required cost-share?

2b) How are you planning to meet your required cost-share?

3.  If you are selected for an award, do you understand that the funds can
only cover expenses for one year and that you have to spend the funding
within one year of your grant award date?

4.  If you are selected, do you understand that your department will be
required to report to the National Fire Incident Reporting System (NFIRS)
for one year commencing at your earliest convenience during the performance
period of the grant?

*  If you need assistance reporting to NFIRS you may call the support center
toll free number 1-888-382-3827.

5.  Did you have any pre-award costs including the use of a grant writer?

*  If you do have pre-award costs for the use of a grant writer, please fax
a copy of the cancelled check or  a bank statement.  My fax number is (202)
646-4156.  Please make it ATTN:  Keyona A. Anderson.

6.  Do you have any changes to your point of contacts, phone numbers, or
e-mail addresses listed in your application?

*  If you have a new e-mail address, please follow the instructions below:

Using the same user name and id when you applied for the grant, log into
https://portal.fema.gov .  Once you are into the Status screen, you will
select Edit Profile located in the top of the screen.  Your next screen will
reveal your personal information where you will see your current e-mail
address listed.  Once you have edited the e-mail address you will click on
the Save button.  You will the receive a confirmation screen that your
profile has been updated, but you are not finished.  Then you will click
near the top left Authorized Applications.  You will then click on
Firefighters Grant link near the top left to ensure that all updated
information is transferred through the system.

7.  Do you have any changes to your DUNS number, EIN number or your banking
information listed in your application?

8a) Have you previously received a FEMA/DHS Assistance to Firefighters Grant
Award?  Yes or No

*  If you responded yes, please indicate what year(s) you were awarded, a
brief summary of what items were purchased, and a current status on the
awarded grant(s).

8b) Have you received any other Federal Funding this fiscal year? Yes or No

*  If you responded yes, please indicate the name of the agency that awarded
you Federal funding and a brief summary of the items that were awarded.

9)  Our Program Experts state that your request of $360,000 for a Pumper is
excessive.  They recommend that you reduce your request for that item to
$250,000.  That would reduce your entire grant request by $110,000.  Please
respond to this e-mail stating that you will accept the reduction or that
you wish to further discuss the recommended reduction.

Again this is not a notification of award; it is only a discussion of your
application.  Once I complete my review, and receive your  favorably reply
to this message, I will forward your application on to the next phase.  If
your department is selected you will be notified by e-mail through our
on-line grants system.  In that e-mail, you will be directed to a website to
print the award forms and other pertinent information.


Program Support Assistant
Assistance to Firefighters Grant Program