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Assistance to Firefighter Grant Program (AFGP)
Specific
Information for 2004
Sample response for the 2004 8 E-mail questions.
From: afg@fema.gov [mailto:afg@fema.gov]
Sent: None
To: Subject: FEMA Questions: _______ Fire Department, Minnesota:
EMW-2004-FG-######
Dear Mr._______:
I am the Grants Management Specialist/Program Support Assistant from the DHS' Emergency Preparedness and Response Directorate's Grant Office/Federal Emergency Management Agency (FEMA) Grants Office, assigned to review your FY 2004 Assistance to Firefighters Grant Application.
This is not a notification of award; it is only a preliminary discussion of your application. A panel of your peers favorably reviewed your application and I have a few matters to discuss/verify with you prior to further processing your application.
1. If you are selected for a grant award, would you accept?
YES, our City Council or Township has approved the grant request and we are prepared to proceed at your direction.
2a) If you are selected for a grant award, can your department meet the required cost-share?
YES, we can meet the required cost-share.
2b) How are you planning to meet the required cost-share?
We will be using funds that have been set aside by our governing authorities action for the grant award. These dollars will be available in fiscal year 2004 and 2005 as needed for our grant request.
3. If you are selected for an award, do you understand that the funds can only cover expenses for one year and that you have to spend the funding within one year of your grant award date?
YES, we do.
4. If you are selected, do you understand that your department will be required to report to National Fire Incident Reporting System (NFIRS) for one year commencing at your earliest convenience during the performance period of the grant?
* If you need assistance reporting to NFIRS you may call the support center toll free number 1-888-382-3827.
YES, we have been reporting to NFIRS for a number of years and will continue.
5. Did you have any pre-award costs including the use of a grant writer?
NO, the grant was put together by our firefighters and we do not have any costs.
6. Do you have any changes to your point of contacts, phone numbers, or email addresses listed in your application?
NO, not at this time.
* If you have a new email address, please follow the instructions below:
Using the same user name and id when you applied for the grant, log into https://portal.fema.gov Once you are into the Status screen, you will select Edit Profile located in the top of the screen. Your next screen will reveal your personal information where you will see your current email address listed. Once you have edited the email address you will click on the Save button. You will then receive a confirmation screen that your profile has been updated but you are not finished. Then you will click near the top left Authorized Applications. You will then click on Firefighters Grant link near the top left to ensure that all updated profile information is transferred through the system.
7. Do you have any changes to your DUNS number, EIN number or your banking information listed in your application?
NO, not at this time.
8a) Have you previously received a FEMA/DHS Assistance to Firefighters Grant? Yes or No
If you responded yes, please indicate what year(s) you were awarded, a brief summary of what items were purchased, and a current status on the awarded grant(s).
Yes, We received a 2003 grant for Firefighter Operations and Safety. We acquired 20 new SCBA and 20 new sets of turnout gear. We have received these items, completed our reports and our grant is closed out.
8b) Have you received any other federal funding this fiscal year? Yes or No
Yes, We received a $800.00 dollar Dept of Natural Resources 50/50 matching grant for two handheld radios.
If you responded yes, please indicate the name of the agency that awarded you federal funding and a brief summary of the items that were awarded.
Again, this is not a notification of award; it is only a discussion of your application. Once I complete my review, and receive your favorable reply to this message, I will forward your application on to the next phase. If your department is selected you will be notified by e-mail through our on-line grants system. In that email, you will be directed to a website to print the award forms and other pertinent information.
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